Annual General Meeting 2010

PRESENT ; Margaret Tees, Alan Tees, Anthony Feeney, PJ Monaghan, Sandra Kennedy, Sandra Monaghan, Keith Monaghan, Jane Monaghan, Sam Monaghan, Martin McGuigan , Mary McGuigan , Aoife McGuigan , Ivan Krella , Columba McLaughlin, Gemma McWhirter Finbarr Mullin, Maeve McKeever

APOLOGIES : Iain Miller, Bill LeClerc-Gigot , George Carleton, Pete Smith, Alfie Conn, Martin Bonner, Pete Cooper, Bonnie Pailing

President's Introduction

All were welcomed by Alan Tees on behalf of Peter Smith.

The minutes of the 2009 AGM have been uploaded onto the website and were adopted without issue.

Treasurer's Report

PJM reported that there are currently 41 members with a Credit Balance of £800

Climbfest : takings were £1200 as there was a high attendance.

T-shirts cost £500, Landowner was paid £200, MI paid for WCs.

Profit was therefore £500

MT wondered if balance remains too high.

PJM said that in future t-shirts could be paid in advance out of club funds rather than in past when AF paid for these in advance.

AT suggested that some children's harnesses might be purchased.

MT commented that the scouts have their own gear.

PC has suggested buying a Club Teepee for the Climbfest , however it was agreed that the storage of club equipment should be settled beforehand.

MMcG said he has a Teepee and will bring it along for the club to view.

MATTERS ARISING

Committee Elections

AT proposed that the Chair and President roles are separated. Presidents role to be occupied for 3 years, the Chair to be occupied for 1 year.

President PS to retain role for 3 years

Chair, AT stepped down and was thanked unanimously for his good work

AF was voted in; proposed by KM, 2nd by MMcG

Secretary , AF stepped aside to take up his new role as Chair

MMK was voted in, proposed by MT, 2nd by PJM

Treasurer , PJM remains in post, proposed by AF, 2nd by KM

Training Officer, KM was voted in, proposed by CmcG , 2nd by MMcG

Environmental Officer MT was vote in proposed by PJM, 2nd by SK

Children's Officer.

CMcL commented on the need to establish the club policy on attendance of under 18s to club events and the Climbfest . An inclusion in the Club Constitution may be considered.

PJM advised that MI has requested names of the Club Children's Officers, which are new roles

Children's Officer Female PJM voted in, proposed by AT, 2nd by AF

Children's Officer Male KM voted in, proposed by AT, 2nd by AF

Subscription / Membership

Fees remain as before, £30 or €30 including MI membership,

or £10 and €10 for those with separate MI membership.

It is noted that the MI club membership is £20

Weekly Meets & Website Forum

All agreed that weekly meets being weather dependant need more flexibility and would be best arranged informally on an ongoing basis by members through the secretary.

To allow members more immediate access, a possible update of the website was discussed with the Forum on the Main Page, where members could post proposed climb meets directly.

MMcG requested a Lost and Found section to be introduced

AF undertook to ask PS to investigate this

Climbfest 2011

A Climbfest 2011 meeting will be held at the Christmas Abseil/dinner on Sat 18^th December

Guidebook

AT advised that Peter Cooper has been officially appointed Editor of the new Donegal Guidebook, and congratulated him on this.

All members were requested to assist where possible.

Note PC requested at last AGM that meets would be planned around needs of Guidebook

Events

It was agreed that pre-arranged dates should be restricted to Events. These will be

• Wet & Dirty Walk - 5^th December – AT to confirm exact location
• Christmas Abseil and Dinner –December 18th– possibly Bluestacks
• Climbfest – Planning Meeting on day of Xmas abseil – 18^th December
• Winter Meet - suggested 28^th Jan to 1^st Feb – to be organised by KM & GC

• Several Members are attending the MI Autumn Meet in Tollymore on 23^rd October and staying at Meelmore Lodge, where there are places still available.

10^th Anniversary Club Journal

PC will choose a selection of reports from the website and ask the original authors to edit or embellish with photos etc

Awards

Nominations were requested for the award of the Iona Stone to be awarded annually to a club member for contributions to the Club.

Bonningtons Left Nut was presented by the outgoing Chair Alan Tees to the incoming chair Anthony Feeney

AOB

Derry Wall

Paul Dunlop and Angela Carlin have been reporting progress to AF on the Derry Wall.

An Outline Business Case for the Sports Campus & Judo Centre has been submitted to Sport NI for assessment, with the Climbing Wall included as a core facility. Paul and Angela are very hopeful that funding will be received.

MT expressed great appreciation on behalf of the Club to Paul Dunlop for his efforts on a voluntary basis in lobbying for the climbing wall. Members were asked for ideas on how the Club could show its appreciation to Paul.

Meeting Closed